When scheduling meetings, appointments, or casual plans, sometimes the way we phrase our requests can make all the difference.
Instead of using the typical “Let me know what time works best for you,” there are many creative ways to express the same sentiment. This article offers 20 alternatives to the usual phrase, providing examples and explanations to help you sound more dynamic in your communication.
List of All Synonyms
- What Time Is Convenient for You
- When Would Be a Good Time for You
- What Time Works for You
- Let Me Know What Time Is Best for You
- What Time Do You Prefer
- When Is Good for You
- What Time Fits Your Schedule
- When Can You Make Time
- When Are You Free
- What Time Can You Fit Me In
- What Works Best for You
- Let Me Know When You’re Available
- When Is a Good Time for You
- When Would Be Ideal for You
- Let Me Know When You Have a Moment
- When Can We Connect
- What Time Would Be Most Suitable for You
- Please Let Me Know When You’re Free
- When Is Convenient for You
- What Time Would Be Most Appropriate
1. What Time Is Convenient for You?
Introduction: A polite and considerate way to inquire about the most suitable time.
Definition: A question asking when it would be most convenient for the other person to meet.
Meaning: Indicates a willingness to accommodate the other person’s schedule.
Tone: Friendly, respectful.
Example: “What time is convenient for you to discuss the project?”
Explanation: This is a polite and formal way to ask about someone’s availability, ideal for professional settings.
2. When Would Be a Good Time for You?
Introduction: A casual and friendly way to ask when the other person is available.
Definition: A way to request a time that works well for the other party.
Meaning: Implies a level of flexibility and willingness to work around the other person’s schedule.
Tone: Casual, accommodating.
Example: “When would be a good time for you to catch up?”
Explanation: This phrase can be used in both personal and professional settings, offering a comfortable approach to scheduling.
3. What Time Works for You?
Introduction: A more direct, but still polite, way of asking about someone’s preferred time.
Definition: A simple inquiry asking for the time that fits best into the other person’s schedule.
Meaning: Focuses on the other person’s availability, with no specific assumptions made.
Tone: Neutral, respectful.
Example: “What time works for you to meet for coffee tomorrow?”
Explanation: It’s a straightforward and widely accepted alternative, suitable for both formal and informal situations.
4. Let Me Know What Time Is Best for You
Introduction: A variation that sounds polite and accommodating.
Definition: A request asking the other person to inform you of their preferred time.
Meaning: Communicates flexibility and willingness to adjust to their schedule.
Tone: Considerate, open.
Example: “Let me know what time is best for you to have the meeting.”
Explanation: This version is gentle and flexible, making it ideal when you want to express your openness to their preferences.
5. What Time Do You Prefer?
Introduction: A clear and concise way to inquire about someone’s preferred time.
Definition: A direct request for the other person to share their favored time.
Meaning: This phrase signals that you want to respect the other person’s preferences.
Tone: Direct, respectful.
Example: “What time do you prefer to have a quick chat?”
Explanation: It’s an effective way to express that you’re considerate of the other person’s preferences while being direct.
6. When Is Good for You?
Introduction: An informal and relaxed way of asking for the other person’s available time.
Definition: A simple question asking when the person would like to schedule something.
Meaning: Implies flexibility and respect for the other person’s schedule.
Tone: Casual, friendly.
Example: “When is good for you to meet up this weekend?”
Explanation: This is perfect for informal or relaxed conversations, making it ideal for friends or casual business discussions.
7. What Time Fits Your Schedule?
Introduction: A polite way to express consideration for someone’s timetable.
Definition: A request for the other person to share the time that works with their existing commitments.
Meaning: Shows awareness of their schedule and prioritizes their convenience.
Tone: Thoughtful, professional.
Example: “What time fits your schedule for a call tomorrow?”
Explanation: This phrasing is especially useful in professional settings when you want to convey respect for someone’s busy schedule.
8. When Can You Make Time?
Introduction: A polite way to ask about someone’s availability when they have a busy schedule.
Definition: A more considerate way of asking when someone has a moment to meet or talk.
Meaning: Acknowledges that the person might be busy and gently asks when they have time.
Tone: Respectful, empathetic.
Example: “When can you make time for a meeting? I’m flexible.”
Explanation: This phrase shows that you’re mindful of their time constraints, making it perfect for professional or formal conversations.
9. When Are You Free?
Introduction: A direct, yet informal way of asking for someone’s available time.
Definition: A quick way to ask when the other person is free to talk or meet.
Meaning: Suggests that you’re looking for a time when the person has no prior commitments.
Tone: Casual, friendly.
Example: “When are you free to meet for lunch?”
Explanation: This is a straightforward and casual way to ask for availability, often used with friends or colleagues.
10. What Time Can You Fit Me In?
Introduction: A polite request when you know the person has a packed schedule but still want to meet.
Definition: A question asking when the person can make time for you in their schedule.
Meaning: Acknowledges the person’s busy schedule while still requesting a time.
Tone: Respectful, humble.
Example: “What time can you fit me in for a quick discussion?”
Explanation: This phrase conveys politeness and understanding of the other person’s commitments.
11. What Works Best for You?
Introduction: A simple and flexible question to determine the best time for someone.
Definition: A phrase that focuses on what suits the other person’s preferences and schedule.
Meaning: Shows that you are prioritizing the other person’s convenience.
Tone: Polite, accommodating.
Example: “What works best for you to meet for our project update?”
Explanation: Ideal for situations where you want to respect someone’s time and preferences without making any assumptions.
12. Let Me Know What Time Is Most Convenient for You
Introduction: A more formal and polite version of asking when someone is available.
Definition: A request asking the person to share the most convenient time for them.
Meaning: Focuses on the convenience of the other person, emphasizing ease.
Tone: Formal, respectful.
Example: “Please let me know what time is most convenient for you to discuss the proposal.”
Explanation: Best for formal or professional situations where you want to convey courtesy and thoughtfulness.
13. What Time Works for You Best?
Introduction: A slight variation on the common “What time works for you?”
Definition: A polite question asking for the time that best suits the other person’s availability.
Meaning: Puts more emphasis on the person’s convenience.
Tone: Neutral, polite.
Example: “What time works for you best to get started on the new project?”
Explanation: This phrase is useful when you’re trying to make sure you’re meeting at the most suitable time for the other person.
14. Let Me Know When You’re Available
Introduction: A clear, direct way of requesting the person’s availability without specifying a time.
Definition: A phrase asking when the person is free to meet or speak.
Meaning: Suggests flexibility and the willingness to meet at the person’s convenience.
Tone: Direct, flexible.
Example: “Let me know when you’re available, and we’ll arrange a time to talk.”
Explanation: Ideal for situations when you want the other person to pick the time without constraints.
15. When Is a Good Time for You?
Introduction: A casual yet polite question asking when it would be suitable for the person to meet.
Definition: A relaxed way of asking about someone’s availability for a meeting or event.
Meaning: Offers a sense of flexibility and consideration for the other person’s schedule.
Tone: Casual, respectful.
Example: “When is a good time for you to catch up on the work progress?”
Explanation: This can be used in both informal and formal settings to find a time that’s convenient for the person.
16. When Would Be Ideal for You?
Introduction: A phrase that gives more weight to the person’s ideal time.
Definition: A way of asking when the most ideal or best time would be for the other person.
Meaning: Suggests you are looking for their most convenient time, without any urgency.
Tone: Polite, considerate.
Example: “When would be ideal for you to meet and go over the report?”
Explanation: Great for professional settings where you want to show respect for someone’s schedule.
17. Let Me Know When You Have a Moment
Introduction: A more casual approach to asking when someone has some free time.
Definition: A request asking when the person has time to talk or meet.
Meaning: Implies that you’re understanding of the person’s time constraints.
Tone: Casual, understanding.
Example: “Let me know when you have a moment to discuss the plans.”
Explanation: This phrase works well for informal and friendly conversations, especially when the person may be busy.
18. When Can We Connect?
Introduction: A casual way to ask about scheduling a time to meet or talk.
Definition: A way to inquire when it would be a good time for both parties to connect.
Meaning: Focuses on mutual availability and the opportunity to meet or talk.
Tone: Informal, friendly.
Example: “When can we connect to go over the details of the project?”
Explanation: Perfect for informal conversations, whether you’re scheduling a meeting or just catching up.
19. What Time Would Be Most Suitable for You?
Introduction: A formal and considerate way to inquire about the most appropriate time.
Definition: A question asking for the most appropriate or convenient time for the person to meet.
Meaning: Focuses on respect and the person’s preferences.
Tone: Formal, polite.
Example: “What time would be most suitable for you to attend the conference?”
Explanation: This phrase is best suited for more formal or professional settings when you want to show utmost respect.
20. Please Let Me Know When You’re Free
Introduction: A direct yet polite way of asking when someone has time.
Definition: A phrase requesting the person to share their available times.
Meaning: Emphasizes the person’s availability without pressuring them.
Tone: Polite, considerate.
Example: “Please let me know when you’re free, and we’ll schedule a time to meet.”
Explanation: This is a simple, respectful way to ask about someone’s availability.
Conclusion
No matter the context—whether you’re scheduling a business meeting, a casual coffee date, or even just a quick phone call there are numerous ways to ask someone about their availability. By mixing up your phrasing and being mindful of tone, you can sound more dynamic and considerate. Use these 20 alternatives to keep your communication fresh, polite, and thoughtful.
FAQs
1. Are these phrases suitable for both formal and informal contexts?
Yes, many of these phrases can be used in both formal and informal settings. However, some are more casual (e.g., “When are you free?”) while others are more formal (e.g., “Let me know when you’re available”).
2. Can these alternatives be used in emails?
Absolutely! These phrases are great for emails, whether you’re reaching out to a colleague, friend, or client.
3. How do I choose which phrase to use?
Choose based on the tone of the conversation and your relationship with the person. For professional settings, go with more formal phrases like “What time fits your schedule?” For casual settings, feel free to use more informal phrases like “When would be good for you?”
4. Are there any phrases specifically for scheduling business meetings?
Yes, phrases like “What time works best for you?” or “When would be ideal for you?” are formal and appropriate for business settings.
Alyana Shraf, the visionary behind EnglishVisions, empowers learners with innovative language strategies. With a passion for education and a commitment to excellence, she helps students achieve fluency and confidence. Her approach blends creativity and expertise, making English learning accessible and engaging.
